{"id":368,"date":"2015-06-08T18:51:50","date_gmt":"2015-06-08T18:51:50","guid":{"rendered":"http:\/\/kb2.host.dbj.systems\/?p=368"},"modified":"2015-06-08T18:51:50","modified_gmt":"2015-06-08T18:51:50","slug":"why-use-exchange-online","status":"publish","type":"post","link":"https:\/\/dbj.systems\/kb\/2015\/06\/08\/why-use-exchange-online\/","title":{"rendered":"Why Use Exchange Online?"},"content":{"rendered":"<p><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-172\" src=\"https:\/\/i0.wp.com\/host.dbj.systems\/wp-content\/uploads\/sites\/19\/2015\/03\/0365-icons-blurred.jpg?resize=1140%2C478\" alt=\"0365 icons blurred\" width=\"1140\" height=\"478\" \/><\/p>\n<p>Yet another post on this subject but this time with real costs of owning Exchange on premises. Clearly showing all the Capex and Opex costs related to savings made by adopting Exchange on line.<\/p>\n<h4>Note: technical bits are removed so that focus is on the business benefits.<\/h4>\n<p><!--more--><\/p>\n<p><a href=\"http:\/\/www.ergogroup.ie\/blog\/article\/exchange-online-for-enterprise1\" target=\"_blank\" rel=\"noopener noreferrer\">Posted by: Sean O&#8217;Farrell, 18 June 2013<\/a><\/p>\n<p>Microsoft Office 365 is a great fit for small businesses, it just makes sense.\u00a0A small business doesn&#8217;t have the budget for large amounts of storage and infrastructure refreshes. So for a small monthly fee which can go up or down, small business can use Office 365<\/p>\n<p>Recently, (when I was drawing some Visio diagrams for a customer proposal), it dawned on me, that Office 365 also make sense for enterprise customers and I will explain why.<\/p>\n<p>One of the big stumbling blocks for enterprise customers is the monthly recurring costs. However, nearly all enterprise customers have Microsoft Enterprise Agreements and\u00a0I am increasingly surprised at how enterprise customers don&#8217;t understand the benefits of an Enterprise Agreement. There are many benefits but I am just going to list some relevant to Exchange Online.<\/p>\n<ul>\n<li><strong>Microsoft Planning Service Days<\/strong>: Microsoft can help transition to cloud services through an existing EA Agreement<\/li>\n<li><strong>Exchange Core Cal:<\/strong> If you have an Exchange Core Cal, this covers you for an on premise Exchange Cal and Exchange Online Cal<\/li>\n<\/ul>\n<p>The example\u00a0below shows a brief example of a 2,000 user company in different geographical locations and using on-premise Exchange.<\/p>\n<h3>What Does It Cost to operate Exchange On-Line?<\/h3>\n<h5>So let\u2019s look at some of the costs associated with maintaining and running this on-premise solution.<\/h5>\n<table>\n<tbody>\n<tr>\n<td>\n<h3>Item<\/h3>\n<\/td>\n<td>\n<h3>Cost<\/h3>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>WAN\u00a0Links<\/h3>\n<\/td>\n<td>\n<h5>Possibly \u20ac60k per annum for the 3 sites<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>Storage<\/h3>\n<\/td>\n<td>\n<h5>How much would the storage cost for 25gb * 2000 users cost? A storage refresh will also need to be considered after 3 years<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>Power Consumption<\/h3>\n<\/td>\n<td>\n<h5>Most likely the Exchange server will be running on a virtualisation platform. A rough guess for all 3 sites \u20ac50k per annum.<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>Hardware Vendor Support<\/h3>\n<\/td>\n<td>\n<h5>On the SANs and virtualisation hosts, roughly \u20ac30k over 3 years<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>Mail Hygiene<\/h3>\n<\/td>\n<td>\n<h5>Potentially \u20ac50k per annum<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>Hardware Deprecation<\/h3>\n<\/td>\n<td>\n<h5>New hardware becomes old the minute it is delivered to site<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h5>Exchange Admin Staff Cost<\/h5>\n<\/td>\n<td>\n<h5>Possibly \u20ac100k per annum<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>Exchange 2013<\/h3>\n<\/td>\n<td>\n<h5>How much would it cost to upgrade this entire organisation to Exchange 2013?<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>Backup Software<\/h3>\n<\/td>\n<td>\n<h5>Possibly \u20ac10k per annum<\/h5>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<h3>Backup Hardware<\/h3>\n<\/td>\n<td>\n<h5>Hardware refresh after 3 years possibly \u20ac100k<\/h5>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div class=\"readableLargeImageContainer\">\n<h4>So for 2000 users this is minimum GBP 310K per annum. WIth big unknowns, which in our experience could bring the whole sum to the staggering figure of \u00a0GBP 1 mil.\u00a0<\/h4>\n<h2>Enter Exchange On Line\u00a0<\/h2>\n<p><figure style=\"width: 651px\" class=\"wp-caption alignnone\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/www.ergogroup.ie\/images\/blog\/cvprem.png?resize=651%2C340\" alt=\"\" width=\"651\" height=\"340\" \/><figcaption class=\"wp-caption-text\">Benefits and challenges of both Exchange On-Line and classical on premises Exchange<\/figcaption><\/figure>\n<\/div>\n<p>By adopting Exchange On-Line as business email solution all of the above cost and infrastructure could either evaporate,\u00a0or be dramatically reduced . For large customers, the use of Microsoft&#8217;s <a href=\"http:\/\/www.ergogroup.ie\/our-solutions\/microsoft-solutions\/azure\/\" target=\"_blank\" rel=\"noopener noreferrer\">Windows Azure<\/a> Active Directory is required. It synchronizes \u00a0thousands of users passwords as well. So\u00a0for a large company the complete on-premises\u00a0infrastructure for business email using Exchange, could be replaced by <strong>ONE\u00a0<\/strong>server. For the SME&#8217;s it is <strong>ZERO<\/strong> servers.<\/p>\n<p>So now Exchange on-line\u00a0starts to make sense. Enterprise customers are licensed to do this right now and probably don&#8217;t even realise it!\u00a0<\/p>\n<h4>If ordering today, our example company will pay for the Exchange Online Plan 2 (full functionality plan) for 2000 users just GBP 120K. (<a href=\"http:\/\/products.office.com\/en-gb\/exchange\/compare-microsoft-exchange-online-plans\" target=\"_blank\" rel=\"noopener noreferrer\">prices good 2015 Jun 08<\/a>)<\/h4>\n","protected":false},"excerpt":{"rendered":"<p>Yet another post on this subject but this time with real costs of owning Exchange on premises. Clearly showing all the Capex and Opex costs related to savings made by adopting Exchange on line.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":true,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[3,10,4,5,9],"tags":[35,50,52],"post_folder":[],"class_list":["post-368","post","type-post","status-publish","format-standard","category-compliance","category-industry","category-it","category-market","category-services","tag-exchange","tag-office365","tag-online","czr-hentry"],"jetpack-related-posts":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/posts\/368","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/comments?post=368"}],"version-history":[{"count":0,"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/posts\/368\/revisions"}],"wp:attachment":[{"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/media?parent=368"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/categories?post=368"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/tags?post=368"},{"taxonomy":"post_folder","embeddable":true,"href":"https:\/\/dbj.systems\/kb\/wp-json\/wp\/v2\/post_folder?post=368"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}